Businesses are at the maximum risk during the time of transition. Apart from the prospect of dropping sales and annoyed clients, there are chances of fragile office goods like data servers, files, laptops, hard drives, and so on getting damaged on the way.
Hiring expert movers like Agarwal packers and movers Ahemdabad will help you deal with some of your stress. But Agarwal Packers and Movers also advise you to keep the following things in mind to make the shifting process easy.
#1 Plan the move well in advance
Start planning the move at least three to six months prior. It will get you enough time to sort out the details of the move. Once you get an idea of how the new office looks, start planning the interiors accordingly. Think about arranging your furniture and other necessities in your new place. You can hire Agarwal Packers and Movers Ahemdabad for this purpose. They are a well-reputed company with more than thirty-seven years of experience in this field. So, whether you are moving in the city or to another one, Agarwal packers movers has the expertise to make your office move smoothly.
#2 Inform all the employees
The employees in your office need to know about the move in advance. They may prefer to complete particular work or projects before the move or just be prepared for this significant change beforehand.
#3 Hire an experienced professional mover
You have to be careful about selecting a moving company. Has the company ever executed office moves before this? Does the company have the necessary tools and equipment for the move? You need an experienced company like Agarwal Packers & Movers to make sure that the move goes smoothly.
#4 Your IT team needs enough time for preparations
Your IT team needs to know about the move at least three months in advance. They have to take care of the phone connections, internet plans, etc. Also, they might need to go and check out the new office to figure out whether they need to upgrade their equipment.
#5 Get rid of unnecessary goods
There is enough unused furniture, unimportant files, outdated electronic equipment, and other things in an office that you need to get rid of. You will not need those things in the future, so discarding them would be the best to make the shift easier. You will find several sites online where you can sell your old and used furniture. Look for the prices of similar furniture online and set a reasonable price for your old office furniture.
#6 Order your new equipment well in advance
After evaluating the new place, start placing the order for new equipment and furniture in advance. Also, remember to coordinate with your suppliers to make sure they deliver things to the new office right before the move. It will help you in settling down quickly.
#7 Let all the people know about the new address
Update the new address on the business cards, letterheads, website, etc. You can tell them about the move or be creative about the declaration.
The clients should know about the move and have the new address. Your vendors also need to know about your new address such that the deliveries reach your new place right on time.
#8 Be wise about scheduling your move
Keep all the crucial project deadlines and client meetings in mind when planning the office move. You will not want to land up in a condition where you’ve client meetings when the laptops, equipment, and files are getting unpacked.
It will look unprofessional and leave a negative impression on the clients. Besides, you cannot expect the staff to work properly in such a situation. Everyone will need at least three days to settle in the new place.
#9 Use proper name cards for organizing
You can insert the packing name cards at several places in the boxes and let the movers use layout charts for adequately placing the boxes. It is also a good idea to place name cards at your new office because that will help the movers put the boxes in the right place.
#10 Plan to get coverage while moving
Small businesses cannot afford to shut down for an extended period. They might get to close the doors for a weekend and a business day. So, it is essential to let your clients know that you might be a bit slow in replying to emails or completing the work.
So, go ahead and start planning your move now. Here’s wishing you great success in your new office.
